Charter Oak City Council Meeting Minutes June 4, 2024 The Charter Oak City Council met in regular session on June 4, 2024. Mayor Peggy Staley called the meeting to order at 7:00 PM. Members present were Alec Castillo, Russ Maack, Tracy Helmhold and Nate Mohr. Others in attendance were Ashley Mohr, Craig Warnock, Jake Hopp, Kyle Miller, Megan Ellerbeck, and Patty Staley. Member Ben Heyne arrived at 7:07 PM. Motion Maack/Mohr to approve agenda. All ayes. Motion carried. Motion Mohr/Helmhold to approve May 6, 2024 regular meeting minutes. All ayes. Motion carried. Public Forum: Jake Hopp presented council with a building permit for a deck. No action taken. Department Reports: Pool: Managers Megan Ellerbeck and Patty Staley reported opening day was May 27th. They are averaging 26 kids/day. Fire: Chief Miller reported 4 EMS calls and 1 weather spotting call for the month of May. He stated there were a few minor issues with the new tanker truck but was currently at Quality getting repaired. Fire Department had their best turnout to date for the Memorial Day Pancake Breakfast. Maintenance: Craig Warnock reported he started street sweeping west end of town. He also flushed sewer lines by United Bank of Iowa and will continue to do it monthly. Several potholes on Railroad Street were cold patched. Craig stated the dump truck bed was starting to rust and side by side is starting to have clutch issues. He also updated the council on valve replacements at the lagoons. Motion Heyne/Castillo to table first reading of Ordinance No 199-24, Weeds and Grass to clean up verbiage on assessing taxes. Ayes: Castillo, Heyne, Maack, Helmhold, Mohr. Motion carried. Motion Heyne/Castillo to approve first reading of Ordinance No 200-24, One-Way Traffic. Ayes: Castillo, Heyne, Maack, Helmhold, Mohr. Motion carried. Motion Heyne/Castillo to approve Resolution No 06-04-2024, Revising Employee Handbook. Ayes: Castillo, Heyne, Maack, Helmhold. Abstained: Mohr, due to conflict of interest. Motion carried. Motion Heyne/Castillo to approve Resolution No 06-04-2024B, Approving Fiscal Policies. Ayes: Castillo, Heyne, Maack, Helmhold, Mohr. Motion carried. Motion Heyne/Mohr to approve Resolution No 06-04-2024C, Mayor Pro Tem Resignation/Appointment. Ayes: Castillo, Heyne, Maack, Helmhold, Mohr. Motion carried. Council discussed sale of hail damaged steel in city park. No action taken. Council discussed a service provided by CIT, cleaning and televising our sewer lines, and a GIS mapping service provided by SAM. No action taken. Motion Heyne/Mohr to approve outdoor liquor license for the Community Club for July 6th street dance. All ayes. Motion carried. Motion Heyne/Helmhold to approve hiring Rylie Linkenhoker as lifeguard for the 2024 pool season. All ayes. Motion carried. Motion Helmhold/Castillo to approve bid from Klink’s Dozing to repair storm drain at the corner of Main Street and Railroad Street for $5,347.50. All ayes. Motion carried. Council discussed bids for hail damage repairs from JL Construction and Klink’s Dozing. Motion Heyne/Helmhold to approve bids from Klink’s Dozing to paint and complete the rest of the hail damage repair work in the city park for $41,239.00. All ayes. Motion carried. Council discussed offer to purchase city real estate. No action taken. Motion Mohr/Castillo to set June 25, 2024 at 7:00 PM for the Public Hearing for FY 2023/2024 Budget Amendment. All ayes. Motion carried. Motion Castillo/Mohr to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax2,548.29 Treasurer, State Of Iowa, State Tax410.84 Ipers, Ipers - Regular1,995.05 141 One Stop, Mower/Side X Side/City Truck463.55 Meseck Electric, Remove/Replace Outside Lights1,575.00 Mid American Energy, Utilities1,771.94 Frontier, City Hall Phone Service252.26 Feld Fire, 4X Fire Armor Gloves/6 Rescue763.5 Mapleton Press, Publishing Legals245.46 Rasmussen Lumber, Shelter House Concession Stand234.39 Capital One, Pool-Tennis/Pickle Ball/Shock218.2 West Central, 1206000 Gallons4,924.10 Bt Computers, Library Software License Renew159.6 Hydro Plumbing, 1.5 Hours Vac Truck Sewer Line1,113.75 Bomgaars, Generator Battery1,129.50 Nancy Rosburg, Thriftbooks Book Order Reimbur33.14 Do It Best, Supplies For Proper Ethernet162.36 United Bank Of Iowa, Principal Payment56,390.00 United States Post Office, Priority Pkg To Return Pool10.6 Secure Shred Solutions, Quarterly Shredding Sevice52 Sandry Fire Supply, Msa Gas/Shipping409.41 Baker & Taylor, Books X 6106.36 R & S Waste Disposal, May Garbage Services 2862.504,952.00 Ashley Mohr, Pool-Bball Hoop/Whistles/3527.45 Enviromental Health Dept, Swimming Pool Registration And270 Denison Auto Parts, Dump Trailer Parts/Accesssory85.45 Crawford Co Sheriff Dept, Sheriff Contract-Policing Co1,250.00 Annies Antique Shop, Book-Dead And Married19.94 Hach, Free And Total Chlorine131.1 Quill.Com, Files/Labels/Toner/Bus Cards486.07 Alden Pool, 3 Pool Filters & Valves/Sand9,688.25 Bohlmann, Inc, Parts To Fix 3 Water Fountains564.39 Visual Edge It, Inc, Contact Base Rate/Overages70.18 Olesen’s Outdoor Power, Remaining Balance Dump Trailer10,562.00 Jeremy Creese, Water Plant Roof Repair 20239,500.00 Kay Park Recreation, 46 Round Metal Table Burgund”1,563.00 Leah Ortner, Flowers-Ortner Plygrd Reimburs181.87 Menards, Brad Nailer/Brad Nails76.99 Fax Gilbert Programs Llc, Mime/Magic Summer Program-Lib300 Kyle Miller, Diesel New Tanker Truck-No127.75 Payroll Checks, Total Payroll Checks10,434.63 Claims Total125,760.37 General Fund35,370.15 Fire Fund1,376.71 Road Use Tax Fund8,074.36 Insurance Hailstorm Fund11,075.00 Debt Service Fund56,390.00 Water Fund9,608.74 Water Sinking (Debt) Fund582.5 Sewer Fund3,282.91 Revenue Report (Mtd) May Charges/Fees For Services Garbage5,958.02 Charges/Fees For Services Landfill2,289.55 Water23,252.84 Water Deposits275 Water Sinking Transfer In1,165.00 Charges/Fees For Sewer10,560.92 Fire6,150.73 Road Use Taxes6,092.62 Local Option Sales Taxes6,566.57 Property Taxes Insurance3,857.76 Property Taxes General8,401.87 Property Taxes Employee Benefits1,207.00 Property Taxes Debt Service5,765.43 Proceeds From Loan9,500.00 Insurance Hail7,901.41 Money Market Account Interest633.4 Checking Account Interest354.46 Library109.75 Pool3,155.74 Shelter House Rent300 Dog Licences40.00 Reimburse General2,429.36 Building Permits30 Revenues Total May99,904.81 Motion Mohr/Helmhold to adjourn at 9:30 PM. All ayes. Motion carried. Peggy Staley, Mayor Ashley Mohr, City Clerk MP6-20-24
