Charter Oak City Council Meeting Minutes May 6, 2024 The Charter Oak City Council met in regular session on May 6, 2024. Mayor Peggy Staley called the meeting to order at 7:00 PM. Members present were Alec Castillo, Ben Heyne, Russ Maack, Tracy Helmhold and Nathan Mohr. Others in attendance were Ashley Mohr, Kyle Miller, Adam Castillo, Jackson Huebert, Jake Hopp and Craig Warnock. Motion Castillo/Heyne to approve agenda. All ayes. Motion carried. Motion Maack/Heyne to approve March 28, 2024, Tax Levy Public Hearing Minutes; March 28, 2024, Special Meeting Minutes; April 1, 2024, Regular Meeting Minutes; April 22, 2024, Budget Public Hearing Minutes; April 22, 2024, Special Meeting Minutes. All ayes. Motion carried. Public Forum: No public comments. Department Reports: Maintenance: Craig Warnock informed the council the new part-time employee will begin May 14th. Craig also provided council with a list of completed projects and future projects. Fire: Chief Miller reported a UTV fire, mutual aid field fire, and a call for storm spotting. The fire department has done some controlled burns. The fire department was awarded a $5500 grant from Omaha Community Foundations for the purchase of air tanks, masks, and Nomex gear. Motion Heyne/Maack to approve Resolution No 05-06-2024, Fiscal Year 2023/2024 Budget Transfer. Ayes: Castillo, Heyne. Maack. Helmhold, Mohr. Nays: None. Motion carried. Motion Heyne/Helmhold to approve three bids from Klink’s Dozing: 1) Removing/replacing concrete slab along front of city hall building for $6,680.00. 2) Removing rock and debris pile from lagoons for $5500.00. 3) Removing/replacing sidewalk in front of city hall and removing bricks from around flagpole/replacing with concrete for $5,337.00. All ayes. Motion carried. Motion Heyne/Castillo to approve bid from Olesen Outdoor Power for the purchase of a 2024 83”x14’ 14k pound axel dump trailer for $10,562.00. All ayes. Motion carried. Motion Heyne/Mohr to accept bid from Jeremy Creese for repairing water plant roof for $9400.00. All ayes. Motion carried. Motion Heyne/Helmhold to table bid from Premier Roofing until more bids come in for remaining hail damage repairs. All ayes. Motion carried. Motion Heyne/Helmhold to approve bid from Alden Pools for three new pool filters for . All ayes. Motion carried. Motion Heyne/Helmhold not to approve paying the two Totten Plumbing bills from 565 4th Street/12 Main Street. All ayes. Motion carried. Motion Heyne/Helmhold to approve a monthly health insurance stipend to Craig Warnock and Ashley Mohr for $250.00 each . Ayes: Castillo, Heyne, Maack, Helmhold. Mohr abstained due to conflict of interest. Motion Helmhold/Heyne to approve revising employee handbook to include sick time accumulated at a rate of 1 hour/week with a cap of 120 hours, and increasing the comp time cap to 40 hours. Ayes: Castillo, Heyne, Maack, Helmhold. Mohr abstained due to conflict of interest. Motion Castillo/Mohr to approve hiring Patty Staley and Megan Ellerbeck as pool managers, Anamarie Mallory as assistant manager and Abbey Meseck, Chloe Wanberg, Ava Klinker and Kennedy Goslar as lifeguards for the 2024 pool season. All ayes. Motion carried. Motion Mohr/Heyne to approve hiring Triple C Pest Control to spray for mosquitos every other week during the summer. All ayes. Motion carried. Motion Castillo/Mohr to approve allowing Mayor Staley to engage with the city attorney as needed. All ayes. Motion carried. Motion Mohr/Helmhold to approve sending a letter to owner of red-tagged buildings seeking an estimated date of completion. All ayes. Motion carried. Motion Mohr/Helmhold to approve posting all city announcements solely to the “City of Charter Oak Iowa” Facebook page. All ayes. Motion carried. Motion Mohr/Helmhold to approve a rental policy for the two 4-H buildings in the city park for weddings/receptions. All ayes. Motion carried. Motion Mohr/Castillo to approve making Main Street between 3rd and 4th Streets a one-way street. There will be an ordinance to follow. All ayes. Motion carried. Council Member Heyne left the meeting at 9:30 PM. Motion Mohr/Helmhold to approve building permits for 1) 224 Aspen adding a room above basement addition 2) 512 Oak adding a 16’x14’ front deck and a 9’x9’ back deck to the house 3) 18 Pine adding 10 ft tall by 100 feet long retaining wall. All ayes. Motion carried. Motion Mohr/Castillo to table draft Code of Ordinances review. All ayes. Motion carried. Council Member Mohr left the meeting at 9:45 PM. Motion Castillo/Maack to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax1,999.58 Treasurer, State Of Iowa, State Tax314.46 Ipers, Ipers - Regular1,647.68 141 One Stop, Fuel Fire Trucks616.19 Mid American Energy, Utilities1,976.03 Frontier, City Hall Phone Service252.26 Feld Fire, Innotex Clothing ? Who For/10,251.76 Mapleton Press, Publishing Legals561.17 Novus Ag, 50 Pounds Grass Seed130 Capital One, Printer/Ink-Shop233.78 West Central, 1108000 Gallons Used4,571.30 Bt Computers, Craig New Computer/Lindsey909.38 Counsel, Contract Base/Overages73.67 The Office Stop, Office Supplies50 Bomgaars, Air Filter/Garden Hose X2644.34 Crawford Co Engineer, Material/Labor/Equip To Extend3,832.12 Stinn Bachoe & Plumbing, Vac Out Pool Sludge1,131.25 Do It Best, Multimeter And Connectors Shop121.12 United States Post Office, 5 Rolls First Class Stamps340 R & S Waste Disposal, Garbage Services April 20242,862.50 Midwest Laboratories Inc, Predrawdown/Ecoli Tests313.6 Ttt, Inc D/B/A Joes Weld, Pump Parts For 550 Ford62 Ashley Mohr, Mileage Reimb-Conference/Trips329.79 Troy Davis, Reimbursement Rope Lagoon Plug15.94 Ten Point Construction, L51/Birch Church Corner To 14146,172.50 Annies Antique Shop, Book-A Slippery Slope19.94 Ampride, Diesel Fuel Wildland One81 Iowa Dept Public Health, Pool License Renewal70 Quill.Com, File Cabinet/Binders/Notebooks511.43 Iowa State University, Municipal Professionals200 Klinks Dozing Llc, 6In Thick Concrete Pad Water4,800.00 Pippa White Ones Company, Library Program 4/13/2024350 Peggy Staley, Reimburse 8 In Plug Lagoon175.76 Crary Huff Law Firm, Cc Call Partial Bldg Collapse2,672.00 Craig Warnock, 30 Hr Water Distribution Class1,823.84 Morton Buildings, Inc, Final Payment Morton Building66,048.00 Hampton Inn, 2 Hotel Room Imfoa Conference474.09 Studentreasures, Book From School About Mrs Jo28.95 Carroll Glass Company, Community Club Recd Grant To7,229.36 Pool Starting Cash, Starting Cash For 2024 Season75 West Coast Driveaway Serv, Purchase 2013 International87,055.00 Payroll Checks, Total Payroll Checks8,491.53 Claims Total259,518.32 General Fund53,258.71 Fire Fund10,444.85 Road Use Tax Fund29,798.68 Insurance Hailstorm Fund66,048.00 Debt Service Fund87,055.00 Water Fund7,658.23 Water Sinking (Debt) Fund582.5 Sewer Fund4,672.35 Revenue Report (Mtd) April Charges/Fees For Services Garbage3,552.10 Charges/Fees For Services Landfill1297.08 Charges/Fees For Services Water11,074.75 Transfer In Water Sinking Debt582.5 Wet Taxes656.32 Water Penalities430 Misc Water Charges95.00 Water Deposits 350 Charges/Fees For Services Sewer5,638.58 Sales Tax Sewer42.05 Road Use Taxes6,120.15 Local Option Sales Taxes5310.51 Property Taxes General20,697.20 Property Taxes Insurance9503.23 Property Taxes Debt Service14,202.60 Property Taxes Employee Benefits2973.32 Property Taxes Ag Land143.18 Library Donations/Memorials106.25 Pool Grant10,000.00 Shelter House Rent300 Building Permits10.00 Dog Licenses20 Reimburse General12.50 Fire Township Contributions3431.88 Transfer From Debt Serv To Rut (Over Transfer)37,708.00 Transfer In Debt Service (New Fire Truck)7,555.00 Loan Proceeds To Debt Service (New Fire Truck)70,000.00 Money Market Account Interest617.23 Checking Account Interest348.62 Revenues Total April 212,778.05 Motion Castillo/Helmhold to adjourn at 10:03 PM. All ayes. Motion carried. Peggy Staley, Mayor Ashley Mohr, City Clerk MP5-16-24
