City of Ute REGULAR COUNCIL MEETING Monday, September 9, 2024 – City Hall 7:00pm The Ute City Council met with Mayor Henschen in regular, open session on Monday, September 9, 2024 at 7pm in the Council Chambers, City Hall with the following council members present: Jimmy Carlson, Josh Gotto, Sue Kelm, Matt Leitz, Ryan Pithan. Also Present: City Clerk Megan Peitsch and Public Works Superintendent Lonnie Carlson. The meeting was called to order at 7:00pm by Mayor Henschen. Motion by Gotto/Kelm to approve the agenda. All Ayes. MC There were no speakers for public forum. Mayor Henschen stated that five building permits had been approved: 620 S Smith (Cement pad), Block of W 2nd St, Briggs, and Railway (Bldg permit renewal), 404 S Riddle (Driveway expansion, new shed, replace sidewalk, egress in bldg), 403 S Riddle (Elevated playhouse), 525 S Day (Addition to porch). Tax abatement schedules were discussed. More information to come next meeting on this topic. Public Works Superintendent LCarlson gave a general update on progress of the water tower project. Iowa Rural Water will be here in the coming weeks to help trace water loss within the water system. Tree trimming estimate came in under budget and work should begin soon. City Clerk Peitsch presented the following financial reports for the month of August: Cash Report, Treasurer’s Report, Budget Report by Function, Bank Reconciliations for Banks 1 and 5. Utility Billing Reconciliation for August was presented and discussed. The FY2024 Annual Financial Report was presented and reviewed. Receipts for August totaled: $190,528.88: 001 GENERAL $12,306.86, 110 ROAD USE TAX $3,549.73, 121 LOCAL OPTION SALES TAX $3,486.21, 303 CAP 2023 WATER TOWER PR $146,582.05, 600 WATER 17,131.77, 601 WATER – DEPOSITS $100.00, 610 SEWER $7,372.26 Motion Leitz/Gotto to approve the consent agenda consisting of: Approval of August 2024 bills and payroll, Approval of City Council minutes: 8/05/2024 Special meeting, 08/05/24 Regular meeting, Approval of August cash report, treasurer’s report, budget by function, bank and utility billing reconciliations, and FY24 Annual Financial Report as presented by City Clerk, Approval of Liquor License Renewal: Sparetime, Water Tower Project: Approval of Pay App 10 – Group A (Maguire Iron). Ayes: JCarlson, Gotto, Kelm, Leitz. Nays: None. Abstain: Pithan (was not at previous meeting, cannot approve minutes). MC 4-0-1 Motion by JCarlson/Pithan to approve the resolution setting a Park Code of Conduct and Park Shelter House Rules (RESOLUTION #2024-35). All Ayes. MC Motion by Leitz/Kelm to approve the resolution agreeing to apply for financial assistance with the USDA for the SEARCH Grant (RESOLUTION #2024-36). All Ayes. MC. Discussion was held on sidewalk abatements. At the next meeting, the pertinent code and map of required sidewalks will be reviewed. Motion by Leitz/Pithan to approve the City covering the cost of installation materials for the Expression Swing at the City Park. All ayes. MC Discussion of the projected water revenue was held. Figures were reviewed and discussed on the shortfall. Currently projects, such as streets, are on hold as the money was transferred to water to meet obligations for the Water Tower Project. Discussion was held on the sustainability of that current funding model. A monthly water improvement charge to be used for the water tower project debt in the amount of $18.38 would make the water proprietary fund self-sufficient. Motion by Leitz/Pithan to add a $18.38 water improvement fee dedicated to the water tower project to every water account. Ayes: JCarlson, Kelm, Leitz, Pithan. Nays: Gotto. MC 4-1. The current water rate ordinance will be updated and presented at the next regular meeting for its first of three readings. Discussion on the equipment lease rates for the new water tower was held. Clerk will contact interested companies to find out how much equipment they are wanting to put on the tower. Motion by Leitz/Gotto to accept sealed bids for the old slide from the torn down playground. Bids will be opened at the next regular meeting on October 7, 2024 at 7pm. All Ayes. MC Motion by Leitz/Pithan to change the posted City Hall hours to Monday 8-noon, Tuesday 8-noon, Wednesday 8-4, Thursday 8-noon, Friday closed. All Ayes. MC Motion by Gotto/JCarlson to set the Trick or Treating time for Thursday October 31, 2024 from 4:30pm – 7:30pm. All Ayes. MC Next regular meeting is scheduled for Monday October 7, 2024 at 7pm at City Hall. Motion by Gotto/Leitz to adjourn at 7:57pm. All Ayes. MC Submitted By: Megan Peitsch, City Clerk August 2024 Claims Claims Report Vendor, ReferenceAmount Alex Air Apparatus 2, Llc, Scba Grant Purchase$8,490.00 Badger Meter, Water Meter Hosting$27.12 Bc’s Ampride Truck Plaza, Fuel$20.69 Bomgaars, Supplies$371.04 Bonsall Tv & Appliance, Siren Repair Call$184.90 Chn Garbage Service, Garbage Pick Up$2,400.10 Community Bank, Nsf Service Charge Water Bill$6.00 Crary Huff, Legal Services$105.00 Eftps Irs, Fed/Fica Taxes$2,068.17 Electronic Engineering, Fire Radio Install$1,003.00 Eric’s Tool Service, Water Equipment$35.00 Foundation Analytical Lab, Water Testing$37.50 Iamu, Iamu Water Dues, $665.00 Incontrol Electronics, Fire Door Dues$17.00 Iowa Dept Of Natural Resources, Npdes Annual Fee$211.50 Ipers, Ipers-Regula$1,575.93 Jeo Consulting Group, Water Tower Engineering$751.25 Jessen Automotive, Fire Truck Fuse$25.98 Ken Amunson, Weld Repair$50.00 Kiron Lumber Store, Park Supplies$115.55 Krudico, Inc., Water Supplies And Labor$661.77 Lonnie Carlson, Key Copies$79.18 Maguire Iron, Water Tower Pay App 9$140,541.05 Mapleton Press, Publishing$396.54 Marx Dust Control, Oiling Road$2,700.00 Megan Peitsch, Sign Reimbursement$19.13 Menards, Supplies$34.97 Mid States Electric, Water Tower Gen Pay App 3$4,890.00 Midamerican Energy, Electric$1,973.02 Monona County Treasurer, Drainage Tax Full Year$146.00 Moores Portables & Pumping, Port-A-Pot$500.00 New Cooperative Inc, Propane Contract$3,372.09 Iowa Department Of Revenue, Wet Tax Aug 2024$857.36 Iowa Department Of Revenue, State Taxes$373.10 Stinn Backhoe & Plumbing, Water Line Repair$4,007.23 Ute Senior Citizens, Sept Senior Meals Contract$140.00 Visual Edge, Printer Lease And Setup$242.50 Wellmark, Health Insurance$1,040.56 Wex, Fuel$260.93 Windstream, Phone/Internet$402.22 Wipco, Sewer Electric$40.00 Accounts Payable Total$180,838.38 Payroll Checks$5,397.24 ***** Report Total *****$186,235.62 General$26,318.51 “, Library Fund (Gen)$131.07 Road Use Tax$846.70 Employee Benefits$520.28 Cap 2023 Water Tower Proj$146,182.30 Water$9,286.52 Sewer$2,950.24 Total Funds$186,235.62 MP9-19-24
