MONONA COUNTY BOARD OF SUPERVISORS MEETING SEPTEMBER 24, 2024 The Monona County Board of Supervisors met in regular session at 8:30 a.m. o’clock on Tuesday, September 24, 2024 in the boardroom of the courthouse in Onawa, Monona County, Iowa with Chairman Fox presiding. Other Supervisors present: Tom Brouillette and Vince Phillips. Supervisor Absent: None. Also, present was Auditor Peggy A. Rolph. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to approve the agenda with removing Jim Wigton, IT Director phone quotes. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Kevin Ewing, Sheriff was present to open concrete bids and discuss the ICAP insurance check Wray Wright was also present. Sheriff Ewing opened the concrete bids and they are as follows Strawn Construction bid was $54,800, Knight Concrete Construction bid was $33,329. Sheriff Ewing will compare the bids and they will be on the agenda to be approved next week. Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to authorize Sheriff Ewing to pay $7,492.80 back ICAP Insurance based on prior agreement from skid loader incident. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Wray Wright inquired about a few claims that were in the August 27, 2024 minutes. Discussion followed, no action taken. The Board of Supervisor drew lots for the Monona County Compensation Board Member Terms. They are as followed four year terms were County Supervisor, County Sheriff, County Supervisor, and County Attorney. Two year terms were County Auditor, County Treasurer, and County Recorder. Present, along with the Supervisors and Auditor for the Elected Official / Director Meeting, were: Abby Riesberg, Treasurer; Mark Witzel, Veteran Affairs Director; Josh Schaben, Conservation Director; Kelly Seward, Recorder; Kevin Ewing, Sheriff; Haley Bryan, Attorney; Patrick Prorok, EMA Director; Sandy Bubke, Zoning/Environmental Health Administrator; Sharon Gries, Chief Deputy Assessor and Wray Wright. Absent were Jim Wigton, IT Director and Charles Bechtold, Secondary Roads Engineer. Activities were discussed and information was shared. Abby Riesberg, Treasurer was present to request extending her remote access. Also present were Sandy Bubke, Zoning/Environmental Health Administrator; Sharon Gries, Chief Deputy Assessor; and Wray Wright. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to extend Treasurer Riesbergís remote access for two weeks. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Sharon Gries, Chief Deputy Assessor was present to request the Board of Supervisors abate the 65 Plus Tax Exemption that was omitted on parcel ONWM #8345-09-1-25-016 owned by Lee Kirkpatrick Sr. Abby Riesberg, Treasurer was also present. Supervisor Fox introduced and moved for adoption the following Resolution, seconded by Supervisor Brouillette: RESOLUTION 2024-25 RESOLUTION FOR ABATEMENT OF CERTAIN PROPERTY TAXES WHEREAS, the Monona County Board of Supervisors has been advised by the Monona County Assessor that a correction, due to an error regarding a 65 Plus Tax Exemption, is needed and WHEREAS, the administration in accordance with Chapter 443.19 states that no failure of the owner to have such property assessed or to have the error with the 65 Plus Tax Exemption corrected, the County Assessor has asked the Board to abate a portion of the taxes by resolution. BE IT HEREBY RESOLVED per Iowa Code 427.10 that a portion of the 2023 taxes to be collected in 2024 - 2025 totaling $104. concerning parcel ONWM #8345-09-1-25-016 owned by Lee Kirkpatrick Sr. are hereby abated. Passed and approved this 24th day of September, 2024. Ayes: /s/ Bo Fox; /s/ Tom Brouillette; /s/ Vincent Phillips Nays: None /s/ Bo Fox Chairperson, Board of Supervisors ATTEST: /s/ Peggy A. Rolph Peggy A. Rolph, Auditor Jennifer Davis, Monona County SWLD; James Alexander; Brian Meyers, NRCS; Dennis Parr: Wray Wright; Bob Steiner; Pat Kelley; Tim Struble; James Johnston; Patty McCall; Mike McCall; Warren Dirksen; Caleb Rasmussen, Engineer for the District; Amy Borchardt-Sick and Tammy Blinde, Drainage Clerks were present for the Maple River Lat 1 informational meeting, held Sept 24, 2024 @ 10:00 a.m. The meeting was in response to the Bob Steiner Petition filed June 27, 2024. He was requesting information after the June flood, which flooded his fields. Engineer Caleb presented two handouts and explained the history of the levy. The Board of Supervisors, as Trustees, asked Bob to fill out another petition stating he would like the repairs done on Maple River Lat 1, Belvidere Township, Section 2 to get the levy back to original construction height. The Board asked Rasmussen to get the survey done for repairs and to get construction quotes for the project. Secondary Roads Engineer Charles Bechtold; Secondary Roads Office Manager Deleta Huffman and Secondary Roads Shop Foreman Lucas Morton were present for Secondary Roads business. Bid opening for the snow plow trucks are as follows Transwest Trucks bids were for a 2026 Western Star model 47X drop in sander $297,505 and for a 2026 Western Star model 47X belt sander $289,635 available by next winter. Peterbilt bids were for a 2026 Peterbilt model 567 drop in sander $332,461 and a 2026 Peterbilt model 567 belt sander for $300,129 and a 2026 Peterbilt model 548 belt sander $277,912 available in six months. Reese Mack bids were for a 2026 Mack model granite drop in sander $267,922 and a 2026 Mack model granite belt sander $260,183 available six to nine months. I-State bids were for a 2026 Hi-Way Western Star model 47X drop in sander $253,521; a 2026 Hi-Way Western Star model 47X belt sander $246,092 ; a 2026 Steffen Western Star model 47X belt sander $270,520; and a 2026 Steffen Western Star Model 47X belt sander $277,020 available in five months. Truck Center bids were for a 2026 Freightliner model 114SD drop in sander $251,522; a 2026 Freightliner model 114SD belt sander $270,499; a 2026 Western Star model 47X drop in sander $293,945; and a 2026 Western Star model 47X belt sander $276,975 available by next winter. A bid tab will be tabulated and presented at the next board meeting, no action taken. Due to only receiving one bid for the pickup truck, all bids were rejected and will be rebid. Bid opening for the trailers were as follows Prairie Wind bid was for a 2024 H&H model 25+5HD GN for $19,800. Hitches and Trailers bid was for a 2024 Loadtrail model GP24 for $18,975. Marx Trailer bid was for a 2024 H&H model 25+5HD GN $18,050. Bids will be tabulated and presented at the next board meeting, no action taken. Due to only receiving two bids for the skid loader all bids were rejected, and will be rebid. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to award FY 2025 propane contract to Agriland FS for $1.15 per gallon. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Discussion items were the safety action plan, motor grader tires, roads, and the budget. No action taken. Sandy Bubke, Zoning/Environmental Health Administrator was present to discuss with the Board an inspection fee for the inspection of a City of Onawa property’s living conditions. Sandy was requested by the City of Onawa’s Attorney to do a walk through on a red tagged property with Brett Ewing, City’s Code Enforcement Official. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to charge the total cost accrued by the County for the inspection fee. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. RESOLUTION 2024-24 RESOLUTION ESTABLISHING A COUNTY COMPENSATION BOARD Supervisor Phillips introduced and moved for adoption the following Resolution, seconded by Supervisor Fox: RESOLUTION 2024-24 RESOLUTION ESTABLISHING A COUNTY COMPENSATION BOARD A resolution by Monona County to establish a County Compensation Board as authorized by Iowa Code Section 331.905. WHEREAS, pursuant to Iowa Code Section 331.905, as amended in 2024 by Senate File 242, the County Board of Supervisors may vote to establish a County Compensation Board. WHEREAS, pursuant to this same Code Section, when the Board of Supervisors establishes a County Compensation Board, the Compensation Board shall be comprised of seven members who are residents of the county. Two members shall be appointed by the Board of Supervisors, one member each by the County Auditor, County Attorney, County Recorder, County Treasurer, and County Sheriff. The members of the County Compensation Board shall not be officers or employees of the state or political subdivision of the state and shall serve staggered terms. WHEREAS, lots were drawn to determine the duration of initial staggered terms for members of the County Compensation Board. NOW, THEREFORE, BE IT RESOLVED. Monona County herby establishes a County Compensation Board. BE IT FURTHER RESOLVED, Monona County directs each of the Elected Officials to submit their respective appointments to the Board of Supervisors by October 22, 2024. BE IT FURTHER RESOLVED, the representatives of County Supervisor, County Sheriff, County Supervisor, and County Attorney, shall serve an initial term of four years and the representatives of County Auditor, County Treasurer, and County Recorder, shall serve an initial term of two years. BE IT FURTHER RESOLVED, this resolution shall apply retroactively to July 1, 2024. HEREBY RESOLVED, by the Board of Supervisors for Monona County on this 24th day of September, 2024. Ayes: /s Bo Fox; /s/ Tom Brouillette; /s/ Vincent Phillips Nays: None /s/ Bo Fox CHAIRPERSON, BOARD OF SUPERVISORS ATTEST: /s/ Peggy A. Rolph MONONA COUNTY AUDITOR Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to approve the minutes of September 17, 2024 as read. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve claims. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Breakdown For Payroll Claims Listing Ppe: 8/31/2024 Gross County Share (Match), Total Department, Payroll, Fica Match, Medicare Match , Ipers Match, W/Co.Share Assessor, 11,051.12, 672.76, 157.34, 1,043.22, 12,924.44 Supervisors, 4,113.25, 253.84, 59.37, 388.29, 4,814.75 Auditor, 10,967.19, 659.06, 154.14, 1,035.31, 12,815.70 Treasurer, 8,482.63, 513.35, 120.05, 800.76, 9,916.79 County Attorney, 8,574.54, 528.52, 123.61, 809.44, 10,036.11 Sheriff, 53,079.58, 3,261.93, 762.86, 4,672.22, 61,776.59 Recorder, 7,029.57, 421.10, 98.48, 663.59, 8,212.74 Auto/Treasurer, 4,012.22, 233.50, 54.61, 378.76, 4,679.09 Drainage, 3,624.29, 222.63, 52.07, 342.14, 4,241.13 Environ.Hlth/Zoning, 1,819.21, 112.79, 26.38, 171.73, 2,130.11 Sec. Road, 87,376.50, 5,373.20, 1,256.62, 8,153.96, 102,160.28 Veterans Admin, 801.09, 49.67, 11.62, 75.62, 938.00 Custodial, 3,302.20, 204.73, 47.88, 311.73, 3,866.54 Townships, 220.00, 13.64, 3.20,0.00, 236.84 Conservation, 10,279.22, 637.31, 149.03, 964.50, 12,030.06 Elections, 2,442.59, 147.72, 34.55, 230.58, 2,855.44 Emerg. Mgt., 2,236.80, 137.00, 32.04, 211.15, 2,616.99 All Totals, 219,412.00, 13,442.75, 3,143.85, 20,253.00, 256,251.60 Breakdown For Payroll Claims Listing Ppe: 9/14/2024 Gross County Share (Match), Total Department, Payroll, Fica Match, Medicare Match , Ipers Match, W/Co.Share Assessor, 11,051.12, 647.63, 151.45, 1,043.22, 12,893.42 Supervisors, 4,113.25, 230.65, 53.95, 388.29, 4,786.14 Auditor, 11,602.19, 633.88, 148.24, 1,095.25, 13,479.56 Treasurer, 8,482.64, 471.55, 110.29, 800.77, 9,865.25 County Attorney, 8,574.55, 492.03, 115.07, 809.44, 9,991.09 Sheriff, 57,586.06, 3,428.14, 801.72, 5,077.17, 66,893.09 Recorder, 7,029.56, 417.04, 97.53, 663.59, 8,207.72 Auto/Treasurer, 4,012.21, 199.15, 46.58, 378.76, 4,636.70 Drainage, 3,659.64, 200.20, 46.82, 345.47, 4,252.13 Environ.Hlth/Zoning, 1,819.21, 99.59, 23.29, 171.73, 2,113.82 Sec. Road, 87,479.68, 5,090.64, 1,190.54, 8,163.70, 101,924.56 Veterans Admin, 1,014.24, 62.88, 14.71, 84.42, 1,176.25 Custodial, 3,041.20, 186.52, 43.63, 287.09, 3,558.44 Townships, 610.00, 37.82, 8.86, 7.55, 664.23 Conservation, 10,429.20, 627.13, 146.66, 978.65, 12,181.64 Elections, 2,442.58, 145.69, 34.07, 230.58, 2,852.92 Emerg. Mgt., 2,236.80, 134.97, 31.56, 211.15, 2,614.48 All Totals, 225,184.13, 13,105.51, 3,064.97, 20,736.83, 262,091.44 Vendor Name, Payable DescriptionTotal Payments Access Systems, Copier Use$84.45 Access Systems Leasing, Copier Lease$914.10 Agriland Fs Inc, Propane$243.13 Allied Oil & Supply Inc, Grease$489.82 Al's Corner Oil, Gas$76.88 A-Ox Welding Supply Inc., Supplies$123.42 Ascensus, Gasb Report$2,450.00 Barry Motor Co Llc, Converter$1,913.25 Bauer Built Tire-, Tires$1,335.52 Bentson Pest Management, Pest Control$225.00 Black Hills Energy, Utilities$217.64 Blackstrap Inc., Salt$5,479.92 Bob Walker, Well Shock$800.00 Bomgaars Inc - Conservation, Supplies$421.08 Bomgaars Inc -Secondary Roads, Supplies$852.26 Bomgaars Inc - Sheriff, Supplies$76.08 Bomgaars Inc. - Auditor, Supplies$112.47 Brent Streck, Med. Exam. Schooling$1,382.86 Briggs Inc. Of Omaha, Softener/Blocks$1,234.85 Burgess Public Health, Services$15,094.82 Calhoun-Burns & Assoc. Inc., Fema Damage Inspections$35,663.56 Carrier Container Company, Llc, Services$998.11 Carroll Distributing, Parts$831.80 Castana, City Of, Utilities $102.00 Ccpoa Of Iowa Inc, Workshop$150.00 Central Iowa Distributing Inc, Supplies$368.00 Century Link, Phone Services$142.69 Chn Garbage Service, Service$90.09 Cj Cooper & Associates, Inc., Random Drug Tests$375.00 Cmrs-Fp, Postage$132.42 Core-Mark Midcontinent Inc, Inmate Food$1,100.97 Cornhusker International Truck, Parts, Labor$8,907.78 Dale Vitito, Uniforms$410.64 Donald Thompson, Meeting Mileage$27.28 Eco Solutions, Supplies$379.30 Electronic Engineering, Door Striker$162.12 Employee Benefit Systems, Health Insurance$171,614.14 Fidlar Technologies, Checks$370.85 Filtercare Of Nebraska, Llc, Cleaned Filters$84.80 First Bankcard - Auditor, Expenses$981.63 First Bankcard - County Attorney, Expenses$447.38 First Bankcard - Conservation, Expenses$362.85 First Bankcard - Data Processing, Expenses$518.16 First Bankcard - Ema, Expenses$154.95 First Bankcard - Zoning, Expenses$239.02 First Bankcard - Secondary Roads, Expenses$220.00 First Bankcard - Sheriff, Expenses$1,261.92 First Bankcard - Sr Mechanic, Expenses$834.01 Fp Finance Program, Postage Meter$132.18 Gcc Alliance Concrete Co, Inc, Patching$22,680.00 Glenn Wingert, Parts, Labor$310.00 Goslar Funeral Home & Monuments, Transport$1,725.00 Government Forms & Supplies, Supplies$765.00 Grant Jager, Meeting Mileage$24.15 Groves, Donald C, Upfit Tahoe$1,687.92 Hallett Materials, Road Gravel$6,723.09 Hamann Trucking Llc, Hauling$3,173.69 Harland Technology Services, Services$2,269.36 Harrison County Sheriff, Inmate Housing$720.00 Hoffman Agency, Insurance$612,464.00 Hts Ag, Drone Training$650.00 Hydraulic Sales & Service Corp, Parts$203.58 Icacmp, Conference$325.88 Ieha, Conference$150.00 Interstate Battery System Inc, Batteries$878.75 Iowa Dept Of Public Safety, Teletype System$1,303.50 Iowa Dept Of Transportation, Sign Supplies$6,978.00 Iowa Law Enforcement Academy, Training$650.00 Iowa Prison Industries, Lettering$493.24 Iowa Secretary Of State, Maintenance Fees$981.23 Isaa, Conference Registration$650.00 Isac, 2024 Icea Annual Conf.$305.00 Jack's Ok Tire Service, Tires$770.76 John Deere Financial, Parts$103.09 Kevin Ewing, Uniform Reimb.$80.96 Knife River Midwest Llc, Cold Patch$2,102.00 Leaf Capital Funding Llc, Copier Lease$129.00 Loess Hills Alliance, Funding$500.00 Long Lines, Phone Services$3,700.48 Lube-Tech & Partners, Llc, Oil$880.06 Mac's Chevrolet-Pontiac Inc, Patrol Vehicle$50,363.24 Mail Services, Llc, Postage$362.80 Mainstay Systems Of Iowa Llc, Maintenance$354.00 Mapleton Communications, Phone Service$100.47 Mapleton Press Inc., Publication$598.68 Mapleton, City Of, Utilities $600.55 Martin Marietta Materials, Granular$1,068.99 Matt Redmond, Well Shock$400.00 Max I Walker, Mechanic Uniforms$371.15 Mccloy Chiropractic Clinic, Random Drug Tests$160.00 Mcnally Operations Llc, Office Supplies$383.56 Menards-Sioux City, Supplies$3,396.84 Mid American Energy, Utilities$887.54 Midwest Turf & Irrigation, Deflector$223.14 Midwest Wheel Co. Inc., Supplies$250.08 Monona County Iron, Parts$1,425.00 Monona County Sanitary Landfil, Tire Disposal$198.40 Monona County Secondary Roads, Oil$2,609.88 Monona County Sheriff, 2018 Ford F150$18,178.92 Monona County Treasurer, Taxes$39,622.00 Msc Industrial Supply Co., Supplies$388.89 Nick Lakey, Meeting Expenses$1,176.02 North American Truck & Trailer, Parts, Filters, Blades$10,216.57 Office Elements, Office Furniture$595.99 Onawa Democrat, Publication$1,050.84 Onawa, City Of, Utilities$4,568.68 O'reilly Automotive Inc., Car Parts$827.69 Orkin, Services$104.99 Pictometry International Corp., Mapping$39,016.00 Pitney Bowes Inc, Postage$395.28 Platinum Chemicals Inc., Supplies$446.00 Postmaster, Box Rent$154.00 Powerplan, Parts, Labor$14,569.99 Professional Office Services Inc, Tax Statements$3,464.99 Rasmussen Lumber Co - Sec Roads, Patching, Supplies$723.80 Rasmussen Lumber Co Ñ Cons., Supplies$302.62 Rml Architects Llc, Services$2,754.50 Robert Haack, Meeting Mileage$9.92 Rxc Tires Llc, Tire Repair$27.00 Ryan Publishing Company, Publication$420.00 Sam's Club Mc/Syncb, Inmate Food$505.73 Sandy Bubke, Meeting Expenses$43.06 Scheels, Ammo$395.77 Schumacher Elevator Co., Services$309.78 Secretary Of State, Notaries$90.00 Sexton Oil Company, Diesel, Gas$35,792.30 Sharon L Gries, Office Supply Reimb$17.11 Shawn Hamann Llc, Parts$82.25 Siouxland District Health, Water Tests$489.00 Siouxland Hydraulic Inc, Parts, Labor$860.00 Soldier, City Of, Utilities$58.30 Spectra Associates Inc, Page Reinforcement$153.95 Stangel Pharmacy, Inmate Prescriptions$318.05 State Hygienic Laboratory, Water Tests$422.50 Struble Agronomy, Llc, Chemicals$819.60 Sunshine Foods, Inmate Food$249.17 T1 Technologies, Services$477.00 Terri L Pratt, Office Supply Reimb$12.51 The Sidwell Company, Maintenance$16,919.78 Thompson Solutions Group Co, Services$705.00 Thomson Reuters, Library Material$602.23 Titan Machinery, Parts$3,413.10 Todd A. Wright, Window Replacement$47,848.00 Town Of Moorhead, Utilities$44.30 Tri State Communications, Batteries$598.00 Us Imaging Inc, Record Book Imaging$5,766.52 Verizon Wireless, Phone Services$2,037.13 Vetter Equipment Co, Parts$102.30 Visual Edge It, Inc., Copier Lease$248.14 Ward Electric Company, Inc, Services$494.00 Western Iowa Power Coop, Utilities$3,329.23 Wiatel, Phone Services$577.10 William J. Wood, West Central Dev.$175.00 Wimactel, Inc., Payphone$91.50 Windstream, Phone Service$69.19 Ziegler Inc, Parts, Labor$7,363.26 Monthly Total:$1,269,217.81 Monthly Fund Recap Report Fund: Description: 0001 General Basic: $134,602.15 0002 General Supplemental: $316,261.30 0007 County Attorney Trust Fund: $55.99 0011 Rural Basic: $102,778.85 0020 Secondary Roads: $453,559.19 0036 Arpa Funding: $56,369.02 4000 Emergency Management: $1,790.39 4010 E911 Surcharge Trust Fund: $6,669.56 4100 County Assessor: $25,517.22 8500 Health Insurance Trust Fund: $171,614.14 Monthly Total: $1,269,217.81 Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve General Ledger Journal Entry to correct accounts between the Auditor and Drainage. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Dennis Parr, David Fredrickson, Tim Hodgson, Caleb Rasmussen, Engineer for the district, Amy Borchardt-Sick and Tammy Blinde, Drainage Clerks were present for the Oliver Lake Lat 1 informational meeting, held September 24, 2024 @ 1:00 P.M. This meeting was in response to the cleanout petition filed by Lonnie Campbell, March 3, 2020 and the reclassification petition filed May 11, 2023 by David Krogh. Discussion was held on the information Rasmussen presented regarding the cleanout, and reclassification. It was moved by Phillips, seconded by Brouillette to have Rasmussen proceed with plans and specs for the Oliver Lake Lat 1 project. Vote on Motion: Ayes, Fox, Phillips and Brouillette. Nays: None. Motion carried. Tree Removal on Barber Creek was discussed. Engineer Rasmussen will work on getting a tree count so we can get an estimate for tree removal. It was moved by Supervisor Phillips, seconded by Supervisor Brouillette to hereby adjourn at the hour of 2:05 p.m. o’clock. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. /s/Bo Fox BO FOX, CHAIRPERSON MONONA COUNTY BOARD OF SUPERVISORS ATTEST: /s/Peggy A. Rolph PEGGY A. ROLPH, AUDITOR MP10-10-24
